Form descriptions - Standard refund - Slovenian equities
This paragraph provides information regarding the various tax forms to be completed in order to introduce a standard reclaim of tax on dividends paid from Slovenian equities. The templates of the forms are available on our Tax Forms to use section.
Request for Refund of Tax on Dividends based on Provisions of the Treaty on Avoidance of Double Taxation of Income (KIDO 9)
Bilingual withholding tax refund form, in Slovenian and English:
Section 7 of the form must be completed, duly signed and stamped by the beneficial owner’s local tax authorities. If Section 7 cannot be so completed, an original Certificate of Residence issued by the respective tax authorities must be provided instead. This document must be submitted to Clearstream Banking with the first relevant standard refund application, and it remains valid for all refund applications related to the calendar year in which the respective payment was made.
Who completes it? | The final beneficial owner |
How often is it provided? | Per standard reclaim application. |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Original required |
The official written claim form
The official written claim form must be completed and duly signed by the final beneficial owner and submitted in the original for each tax reclaim linked to a single respective payment date.
Who completes it? | The final beneficial owner |
How often is it provided? | Per standard reclaim application |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Copy required |
Certificate of Residence (for DTT benefits)
An original Certificate of Residence issued by the beneficial owner’s local tax authorities confirming its use for the purposes of tax relief in accordance with Double Taxation Treaty must be submitted to Clearstream Banking with the first relevant standard refund application and remains valid for all refund applications related to the calendar year when the respective payment was made.
Who completes it? | The final beneficial owner |
How often is it provided? | Per standard reclaim application |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Copy required |
Certificate of Residence (for domestic law benefits)
An original Certificate of Residence issued by the beneficial owner’s local tax authorities confirming that the beneficial owner is payer of tax in the home state at the time of payment.
Who completes it? | The final beneficial owner |
How often is it provided? | Per standard reclaim application |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Copy required |
Confirmation of no permanent branch in Slovenia
The beneficial owner certifies that it has no permanent establishment in Slovenia and did not have such a permanent establishment in the past.
Who completes it? | The final beneficial owner |
How often is it provided? | Once per calendar year. |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Original required |
Credit Advice
The Credit Advice identifies income payment details including the security type, gross amount of payment, date of payment and amount of tax withheld. The Credit Advice must reconcile with the information in the official tax reclaim form.
Note: All Credit Advices through the chain of intermediaries down to the beneficial owner must be submitted (if the beneficial holder is the customer’s client, the Credit Advice from the customer to the beneficial owner must be provided along with the Credit Advice received by Clearstream Banking).
The Credit Advice can be in English but, if requested by the tax authority, a translated version must be submitted.
Who completes it? | The final beneficial owner |
How often is it provided? | Per standard reclaim application |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Original required |
How to request Clearstream Banking’s credit advice? | Prior to any standard reclaim submission, via an email to creation.creditadvice@clearstream.com. The email should mandatorily mention the following information:
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Power of Attorney in favour of Nova Ljubljanska banka (NLB)
Beneficial owners applying for standard refund must appoint Clearstream Banking’s local custodian (NLB) to act for them in filing the reclaim application with the Slovenian Tax Authorities.
Who completes it? | The final beneficial owner |
How often is it provided? | Per standard reclaim application |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Copy required |
Letter of Request for Reclaim
The Letter of Request to Clearstream Banking for Reclaim of Slovenian Withholding Tax authorizes Clearstream Banking to process the reclaim with the Slovenian Tax Authorities on the customer’s behalf.
Who completes it? | The final beneficial owner |
How often is it provided? | Per standard reclaim application |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Original required |
Statement of the beneficial owner
The beneficial owner certifies that in its country of residence it is not able to exercise tax paid in Slovenia; that it is liable for tax on income in its country of residence; and that the transaction does not mean avoidance of tax payment.
Who completes it? | The final beneficial owner |
How often is it provided? | Per standard reclaim application |
When is it provided? | The latest 2 months before the market statutory deadline |
Copy or original? | Original required |
Additional/ Supplementary documentation
Supplementary certification -The written claim procedure is new in the Slovenian market and, as a consequence, the Slovenian Tax Authorities may request additional documentation to prove that the beneficial owner is indeed the beneficial holder of the securities and to support the claim. In such cases, Clearstream Banking will inform customers accordingly.