Form descriptions - Relief at source - Belgian equities (Securities held in CBF)
To obtain relief at source, the following documentation must be submitted to Clearstream Banking within the indicated deadlines according to the status of the beneficial owner, as follows:
For supranational or international organisations:
- Annexe 229 - Attestation de propriété in the name of each beneficial owner;
- Power of Attorney from the final beneficial owners (if form 229 signed by a third party);
- Per-payment corporate action instruction.
For foreign companies holding “qualifying” participation:
- foreign companies with minority participation claiming exemption:
- foreign companies with substantial participation claiming exemption
- Self-declaration for exemption of dividend withholding tax;
- Power of Attorney from the final beneficial owner (if Self-declaration signed by a third party);
- Power of Attorney from the Clearstream Banking customer (upon request);
- per payment corporate action instruction.
Form descriptions are presented according to the procedures available for relief and/or reclaim of withholding tax on income from Belgian equities.
Annexe 229 - Attestation de propriété
Annexe 229 is a certificate of ownership that must be submitted by supranational or international organisations to benefit from the exemption and must be completed, signed and stamped by the legal representative of the organisation.
How many are provided? | One per beneficial owner. |
Who completes it? | Legal representative of the organisation. |
How often is it provided? | Once. Valid until further renewal request from the Belgian Tax Authorities. |
When is it provided? | Four business days before the first dividend payment date. |
Copy or original? | Original required. |
Per-payment corporate action instruction
The per-payment instruction must be provided per tax rate either via Xact Web Portal, or by a formatted SWIFT MT565 message. It must include:
- Attn: PTR Tax services;
RE: Relief at source; - Customer account number;
- ISIN code;
- CBL Corp ID;
- Instructed quantity (according to the eligible balance in the account);
- Tax rate to apply: to be included in field :92A::TAXB// for SWIFT users or tax rate field for Xact Web Portal users;
- Beneficial owner details, to be included in the BENODET sequence (for SWIFT users): Name, status, address, country of residence, holding.
Who completes it? | Customer. |
How often is it provided? | Before each dividend payment. |
When is it provided? | Two business days before each respective payment date. |
Copy or original? | Must be sent as a formatted MT565 message or via Xact Web Portal. |
Self-declaration for exemption of dividend withholding tax art. 264/1
This self-declaration must be submitted by foreign parent companies with minority participation to benefit from the tax exemption and must be completed, signed and stamped by the legal representative of the organisation.
How many are provided? | One per beneficial owner. |
Who completes it? | Legal representative of the organisation. |
How often is it provided? | Before each dividend payment. |
When is it provided? | Four business days before the first dividend payment date. |
Copy or original? | Original required. |
Self-declaration for exemption of dividend withholding tax
The self-declaration for exemption of dividend withholding tax must be submitted by foreign parent companies with substantial participation to benefit from the reduced tax rate and must be completed, signed and stamped by the legal representative of the organisation.
How many are provided? | One per beneficial owner. |
Who completes it? | Legal representative of the organisation. |
How often is it provided? | Valid for the calendar year of the date of signature. |
When is it provided? | Four business days before the first dividend payment date. |
Copy or original? | Original required. |